Cairn & Flint LLC is the contracting party and the party these terms bind. Alex Deveraux is its public face and the name you will have spoken to. Your card statement will read CAIRN & FLINT.
A bid package: the requirements located in the solicitation documents supplied, mapped to proposal volumes and cross-referenced against the evaluation criteria, delivered as a spreadsheet and a written report.
This is not a certification. The report identifies what was located in the documents supplied and what was not. It makes no determination of compliance. You are solely responsible for compliance before submission.
Every report states, specifically, what the check could not see in your document — pages that could not be read, requirements that could not be determined, tables that could not be parsed, and any point where following a reference stopped. That list is part of the product, not a disclaimer attached to it.
No filing is made on your behalf. Nothing is signed on your behalf. No agency portal is accessed on your behalf, ever, and no credential of yours is asked for or accepted.
Controls, not adjectives. Each of these is something done, and each is auditable.
| Control | Commitment |
|---|---|
| At rest | AES-256 encrypted container on the operator's machine. |
| Cloud sync | Never. No third-party cloud storage of client materials. |
| Client drafts are never transmitted by email. | |
| Retention | Deleted 30 days post-submission, ±3 business days. |
| Delivery | Per-client encrypted link, expiring token, reports only. |
| Processing | Document text is sent to Anthropic's API for analysis under a zero-retention agreement. No other third party receives client material. |
There is no shared container and no multi-tenant surface. Your material is never held alongside another contractor's. Drafts come to one machine, are reviewed there, and are not placed on a server.
Physical intrusion of the operator's device is outside what software can solve. It is covered by insurance, not by architecture, and saying so is more useful than implying otherwise.
Retained: derived, non-client-specific pattern knowledge — how a contracting office structures its instructions, its conventions, its definitions. That is what makes the next check better.
Not retained and not reused: your proposal text. Nothing you wrote survives the retention window, and nothing you wrote is used for anyone else.
Nothing learned in a conversation with you is ever sold or passed on. Public award and registration data is public; what you said on a call is not.
Unless you have bought exclusivity on a solicitation, the same solicitation may be analysed for other bidders. This is said plainly because you would find out anyway, and finding out later is worse than being told now.
Total liability is capped at the fees you have paid on the solicitation in question. There is no liability for lost profit, lost contract award, protest costs, or any indirect or consequential loss.
A bid package is an input to a proposal you write, submit and are evaluated on. The award decision is the government's and the submission is yours.
These terms are accepted when you engage the service — typically by paying, or by accepting delivery of the matrix. The version above and the date of acceptance are recorded against your engagement.
No signature is collected. A sale agreed on a telephone call does not produce one, and recording a signature that was never given would be worse than recording what actually happened.
Cairn & Flint LLC may reference the outcome of this engagement — the solicitation, the award result, and the number and type of findings — in anonymised form. Named reference requires separate written consent, which may be withdrawn at any time. No proposal content is ever referenced or reproduced.
These terms are the whole agreement between you and Cairn & Flint LLC for the work described, and replace anything said on a call that conflicts with them. If any part is unenforceable, the rest stands.